Mallard Point

(This is the html version of the file http://www.sugar-grove.il.us/current%20agenda/20081216COTWMallardPoint.pdf.)

VILLAGE OF SUGAR GROVE BOARD REPORT 

TO: VILLAGE PRESIDENT & BOARD OF TRUSTEES 

FROM: ANTHONY SPECIALE, DIRECTOR OF PUBLIC WORKS GEOFF PAYTON, STREETS / PROPERTIES SUPERVISOR 

SUBJECT: DISCUSSION OF MALLARD POINT DRAINAGE 

AGENDA: DECEMBER 16, 2008 COMMITTEE OF THE WHOLE MEETING 

DATE: DECEMBER 11, 2008 

ISSUE: Should the Village conduct an assessment of the drainage and erosion conditions in the Mallard Point Subdivision. 

DISCUSSION: In response to reoccurring groundwater issues and the elevated water levels in the wetland area, Village Staff began an investigation in to the Mallard Point Subdivision drainage conditions. Based on Staff’s initial review, it was determined that an engineering review of the subdivision drainage system was needed. The Village contacted Trotter and Associates, Inc. for a proposal based on their performance on the Stafford Woods drainage project. 

The Mallard Point Subdivision was originally started during the early 1990’s and is currently complete. In addition to sanitary, roadway and storm sewer improvements, this development improved an existing wetland for use as a storm water management facility. During the development of the subdivision, there were issues regarding construction due to unforeseen underground conditions and the fiscal ability of the developer to complete the improvements. It is the intention of the Village to determine if these improvements were designed in accordance to Village and other jurisdictional improvements. In addition, it must be determined if the storm water management were not designed correctly or there are required maintenance items Trotter and Associations, Inc. will develop a comprehensive list of each. A required action and estimated construction cost will be provided for each. 

Trotter and Associates, Inc. (TAI) will review the available drawings, copies of permits, utility maps and photographic evidence available for the Mallard Point Subdivision.After the final engineering plans and storm water management report have been reviewed, TAI will complete an onsite investigation of the storm water management facilities. Finally, TAI will prepare an executive summary including the findings of the Documentation Review and Field Investigation Phases of the project. 

The cost for Trotter and Associates, Inc. to complete the Assessment of Drainage and Erosion Conditions for the Mallard Point Subdivision is $25,520.00 plus the cost of professional services, outside services and reimbursable expenses. As this project was not anticipated in fiscal year 2008-2009, the project is unbudgeted. There are several ways to fund this project. The funds could be transferred from the reserve account funds or the Village could establish a Special Service Area. 

COST: The associated costs with this project were not anticipated, therefore are unbudgeted in Fiscal Year 2008-2009. Staff recommends allocating the funds from the General Fund account number 01-53-6303: Engineering Services. 

RECOMMENDATION: The Village Board reviews the engineering agreement with Trotter and Associates, Inc., and directs staff to prepare a resolution authorizing an agreement for the assessment of drainage and erosion conditions in the Mallard Point Subdivision and that the funding source either by the establishment of an SSA or the use of the fund balance is determined.

-------